Anixter Center

Job 168856 - Occupancy Specialist
Chicago, IL

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Job Details

Location: Chicago, IL
Employment Type: Full-Time
Salary: Competitive

Job Description

Position Summary:   To manage and coordinate all aspects of agency subsidized properties including tenant relations, billings, files, and inspections

Position Responsibilities


  • Responsible for intake including answering inquiries and processing applications in accordance to the HUD/IHDA regulations
  • Maintaining active waiting list
  • Keeping occupancy at 98%
  • Conduct prospect placement interviews, research previous housing, landlord and criminal history
  • Screen applicants and complete all paperwork associated with HUD, HOME Program, LIHTC, and IHDA programs
  • Responsible for all aspects of move-in/move-out procedures following established guidelines
  • Maintain tenant files in accordance with HUD regulations, as well as IHDA regulations when applicable
  • Prepare leases and attachments
  • Perform Move-in, Annual and Interim Recertification for continued subsidy eligibility
  • Verify through 3rd party, household income, assets and household compositions for continued subsidy and rental determination
  • Assist in investigations of alleged unreported income and assets
  • Prepare for and participate in all external HUD inspections (REAC/NHC/internal audits/fire marshal, etc.)
  • Hold tenant meetings and inspect tenant apartments as needed
  • Take resident phone calls, work orders, and complaints
  • Maintain good relationships with other agency departments as appropriate (accounting, intermittent programs, etc.)
  • Ensure timely rental payments and issue notices and evictions as well as assisting with turnover of vacant units
  • Responsible for regulatory compliance, adherence to all pertinent HUD/IHDA, federal, state and local regulations of a HUD 202/811 and Section property
  • Review and follow the policies and procedures set forth for Anixter Center and Housing Management
  • Maintain communication with the property manager and submit written reports as needed
  • Travel between agency facilities as requested
  • Maintain EIV records and standards in accordance with HUD regulations


Qualifications: Must be detailed-orientated, organized, possess strong interpersonal skills, professional demeanor, be familiar with HUD, HOME Program and tax credit regulations and be proficient in basic computer skills-hardware and software.  Must have strong writing, clerical, and organizational skills.

Additional Expectations:

  • COS certificate must be obtained within one year of employment
  • Work a flexible schedule; evening hours as required/requested
  • Attend all interdepartmental scheduled meetings

Essential Skills and Experience:

  • High School Diploma or equivalent
  • Valid Illinois driver’s license required
  • Ability to meet agency insurance requirements

Preferred Skills and Experiences:

  • One year of experience working with persons with developmental disabilities or mental illness
  • Previous multifamily housing experience preferred
  • Spanish speaking a plus


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